Administrative Coordinator for Student Affairs

APPLICATION INSTRUCTIONS:

• Interested applicants should submit the following materials with their
  application:
  1. Cover Letter
  2. Resume

TYPE OF POSITION/EMPLOYMENT CATEGORY: Full-Time,
Staff

SCHEDULE: Monday-Friday, 9am to 5pm or 10:00am to 6:00pm

• Regular evening or weekend work
  required.

REMOTE WORK ELIGILITY: No

HOURS/WEEK and MONTHS/YEAR: 35 hours/week and 52
weeks/year

FLSA STATUS: Non-Exempt, Hourly

GENERAL PURPOSE

Serve as front-line
staff for the Student Affairs office handling in-person, phone, and email traffic. Perform a variety of administrative duties that
facilitate day-to-day operations of the Student Affairs office and provide exemplary customer service for students and Molloy community
members. Assist in all relevant program planning and logistics for student and office programming including room reservations, work orders,
payment requests, and receipt and fund reconciliation. Supervise and support work-study students. Provide administrative support for the
Dean of Students.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serves as the first point of contact for both
  internal and external constituents visiting the Student Affairs office. Resolves issues and/or directs individuals to the current person or
  resource within the organization with minimal supervision.
• Plans and schedules events, prepares reports and maintains files and
  databases. Prepares correspondence, schedules and confirms appointments, shares documents, and other materials, and arranges travel.
• Manages the schedule for the Dean of Students, including prioritizing requests and resolving scheduling conflicts. Makes
  suggestions to more efficiently run the department or unit. Initiates, schedules, and/or monitors the processing of hiring requests, budget
  transfers, contracts, requisitions, supplies, and room reservation and setup.
• Writes and edits internal communications. May assist
  supervisor in the development of public materials (e.g., brochures, websites, advertisements).
• May lead a team of non-exempt
  employees to achieve a desired outcome. Manages workstream for the group and ensures achievement of objectives.

REQUIRED MINIMUM QUALIFICATIONS

• High School Diploma or GED
• 3 to 5 years of work related experience
• Microsoft Office (Outlook, Excel, Word, PowerPoint)

PREFERRED MINIMUM QUALIFICATIONS

• Social Media
• Databases
• Jenzabar Software

RESPONSIBILITY FOR PUBLIC CONTACT

• Daily contact requiring courtesy, discretion, and sound judgment.

SALARY INFORMATION

When
determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience
as well as internal and external equity. The hiring hourly rate for this position is $23.00 to $25.00. This hourly rate represents the
University’s good faith and reasonable estimate of the range of compensation at the time of posting.

As part of its total
compensation package, Molloy University offers an extensive range of benefits and programs for its
employees including excellent health and dental insurance options, generous time off and tuition benefits. For further information, please
visit Benefits | Molloy University.

AN EQUAL OPPORTUNITY EMPLOYER

Women, minorities, persons with disabilities and veterans are encouraged to apply.

Molloy University does not discriminate on the basis of an individual’s race, color, national origin, religion, creed, age, disability,
sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its
administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy
University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional
community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are
highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote
employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status,
national or ethnic origin or physical disability.